Late Cancellation: 50% of the Non-University room rate for each
No Show: 75% of the Non-University room rate for each
Late Bookings: 50% of the Non-University room rate for each
Special Opening: $300 0-5 hours/$50 each additional hour
Extended Building Hours: $100 per hour
Additional Prep Time: $200 (when available)
Excessive Cleaning/Room Reset Charge: $50 per hour/$75 minimum
Dedicated Event Support Staffing: $90 per hour per person (2-hour minimum)
Damaged/Stolen Items Various: Direct replacement cost
Violation of Exclusive Catering or College of Business Policies: $200 minimum
Custodial Services: Custodial/college discretion per event
Price Adjustments
The College of Business reserves the right to adjust the quoted rental prices at its building until a reservation agreement has been completed.
For events booked one year in advance, the sole catering vendor may adjust prices until a final event summary document has been approved. Such
adjustments will not be more than 20% of the original quoted/contracted prices.
Payments
As consideration for the use of Howard L. Hawks Hall, all affiliates and non-university groups will need to submit payment in full 10 business
days prior to scheduled event date. All other charges assessed for damage, repair, cleanup or other expenses shall be invoiced immediately after
the scheduled event.
Cancellation and No Show
The College of Business has implemented a cancellation policy and no show policy for all groups reserving space. Failure to show for a meeting
or event, hold rooms that are not used or cancel with short notice (see cancellation policy below) can create complications for college staff setting
up rooms unnecessarily and also denies other groups the opportunity to utilize event rooms.
Cancellation - Single Meeting Rooms
Reservations involving a single room must be canceled by 12 p.m. the business day prior to the scheduled meeting. If the meeting or event falls
on Sunday or Monday, the cancellation must be made by 12 p.m. on Friday. Failure to cancel a meeting will result in the charge of 50% of the
non-university rate of the room. Cancellation notification must be submitted in writing to the building manager or events and welcome center coordinator.
Cancellation - Multiple Meeting Rooms
Reservations that require multiple rooms on the same date or multiple days must be canceled by 12 p.m., 10 business days prior to the event date.
The entire reservation, or any rooms that will not be utilized, must be canceled 10 business days prior to the event date to avoid penalty. Failure
to cancel any unneeded rooms, or the entire reservation, will result in the charge of 50% of the non-university rate for canceled/unused room.
Cancellation notification must be submitted in writing to the building manager or events and welcome center coordinator.
No Show
Groups failing to show up or use all spaces for reservations with multiple spaces will be assessed a charge of 100% of the non-university rate
for each room. Any RSO with a record of three no shows will no longer be allowed to make room reservations.
Interruption or Termination of Event
The College of Business reserves the right to cancel, interrupt or terminate any event in the interest of weather related emergency,
public safety, noncompliance with university policies, or if the event can be viewed as inappropriate or not consistent with the mission of the college.